Privacy Policy

Effective and last updated: August 28, 2026

1. Scope

This Privacy Policy explains how Healthy Beetle collects, uses, discloses, retains, and protects information when you use our website, applications, and related nutrition and fitness services (the “Service”). It also explains the choices available to you.

2. Information We Collect

• Account and profile information: name, email address, authentication information, date of birth, gender, profile photo, timezone, measurement preferences, and optional physical statistics.
• Nutrition and fitness information: meals, food items, nutrient estimates, meal photos, recipes, exercise, hydration, weight, goals, body measurements, and related notes.
• Optional health-marker information: the information described in Section 3.
• AI feature submissions: prompts, chat messages, meal descriptions, menu or meal photos, voice transcripts, corrections, and the relevant account context described in Section 5.
• Subscription information: subscription status and payment-service identifiers. Healthy Beetle does not store complete payment-card numbers.
• Technical and security information: IP address, browser or device information, request and error logs, cookie information, and records used to prevent abuse and secure the Service.
• Support communications: messages and files you provide when requesting support.

3. Optional Health-Marker and Laboratory Data

Health-marker tracking is optional. If you use it, Healthy Beetle may collect information you choose to enter, including:

• total cholesterol, LDL, HDL, triglycerides, calculated non-HDL, and cholesterol ratios;
• blood glucose, ketones, and blood pressure;
• test date, laboratory or provider, and collection method;
• diet type, dietary changes, and your notes.

We use this information to display your private history, calculate ratios, create trends and reports, support user-requested exports, and provide the optional Lower LDL guide.

Personnel access: Healthy Beetle personnel do not routinely review this information. Access is limited to authorized personnel when reasonably necessary to provide support you request, investigate security or abuse, operate the Service, comply with law, or protect users and the Service. Health-marker records are not available through Healthy Beetle’s routine administrative interface.

Optional Nutrition Assistant use: your health-marker values are excluded from Nutrition Assistant requests by default. If you separately enable this setting, Healthy Beetle may include up to your two latest lipid panels when your current message is cholesterol-related. The setting can be disabled under Profile → Health → Health data privacy. Your typed chat message and recent chat history are sent as part of every Nutrition Assistant conversation and may contain information you chose to discuss.

4. How We Use Information

• Provide, maintain, personalize, and secure the Service.
• Display diaries, histories, goals, trends, reports, and exports requested by you.
• Estimate foods, portions, nutrients, recipes, and exercise information.
• Process subscriptions and maintain account access.
• Respond to support requests and investigate errors, fraud, abuse, and security incidents.
• Meet legal obligations and enforce our Terms of Service.
• Improve reliability and features using information that is aggregated or otherwise handled consistently with this Policy.

Healthy Beetle does not use health-marker information for advertising, sell it, or share it with insurance companies, employers, or healthcare providers unless you direct us to export or share it or disclosure is required by law.

5. AI Services and Data Processing

AI features are optional and operate only when you choose to use them. Depending on the feature, Healthy Beetle sends selected content to OpenAI to provide the requested result:

• Food and menu analysis: selected photos and the description or restaurant name you provide may be sent for identification and analysis.
• Voice descriptions: a temporary voice recording is sent for transcription. Healthy Beetle does not retain the original recording; the transcript is returned for your review and handled like typed text.
• Nutrition Assistant: your message, recent conversation history, and selected profile, diary, fitness, goal, and Lower LDL context are sent to produce an answer. Exact health-marker values are included only under the separate opt-in described in Section 3.
• Recipes and other AI tools: the ingredients, preferences, prompts, or images you submit may be sent to produce the result you requested.

OpenAI states that API data is not used to train its models by default unless the API customer opts in. Under default API controls, prompts and responses may be retained in abuse-monitoring logs for up to 30 days, subject to limited exceptions described by OpenAI. See OpenAI’s API data-controls documentation.

Healthy Beetle may retain chat messages, transcripts, structured analysis results, corrections, and saved outputs as part of your account until you clear or delete them or delete your account. AI output may be inaccurate and is not medical advice.

6. Service Providers and External Data Sources

We use service providers only for functions needed to operate the Service. They may process information on our behalf under their own contractual and privacy obligations. These services include:

• hosting, database, backup, and infrastructure providers;
• Cloudinary for stored user-uploaded media;
• OpenAI for user-requested AI features;
• Stripe or applicable app-store providers for subscriptions and payments;
• Google when you choose Google authentication;
• USDA FoodData Central and Open Food Facts for food-reference and barcode information. Meal photos and account identifiers are not sent to these food databases.

We may also disclose information when required by law, to protect rights and safety, in connection with a corporate transaction subject to appropriate protections, or with your direction or consent.

7. Public-Site Analytics and Cookies

Healthy Beetle may use Google Analytics on public pages to understand general website use. Google Analytics is disabled on authenticated account pages, including diaries, profiles, health markers, and reports. We also use cookies and similar storage that are necessary for authentication, security, preferences, and core Service operation.

8. Security

We use reasonable administrative and technical safeguards designed for the nature of the information we maintain. These include encrypted network connections, authentication controls, access restrictions, protected backups, dependency and security updates, and limiting routine administrative access to health-marker records.

No online service can guarantee absolute security. If an incident affects information covered by applicable breach-notification law, Healthy Beetle will investigate and provide required notifications.

9. Retention and Deletion

• Account content is generally retained while your account remains active or as needed to provide the Service.
• You may delete individual meals, workouts, health markers, chat history, and other supported records using the applicable feature.
• Deleting your account removes the account and associated records from active systems, subject to records that must be retained for legal, fraud-prevention, security, or financial-accounting purposes.
• Residual copies may remain temporarily in protected backups until those backups expire under the normal backup-rotation process. Backup copies are not used for ordinary product purposes.
• Temporary meal or menu analysis files are deleted after the analysis workflow or periodic cleanup unless you intentionally save a photo as part of your account.

10. Your Choices and Rights

Depending on your location, you may have rights to access, correct, obtain a copy of, or delete personal information and to withdraw or change certain consent choices. Healthy Beetle provides the following account controls:

• View and correct information through the relevant diary, profile, health-marker, or settings page.
• Export selected recorded data using the dashboard export tools.
• Delete individual records or delete your account under Profile → Settings.
• Disable automatic health-marker use by the Nutrition Assistant under Profile → Health → Health data privacy.
• Clear Nutrition Assistant conversation history from the chat window.
• Unsubscribe from marketing emails using the link in the message.

For assistance or a privacy request, contact support@healthybeetle.com. We may need to verify your identity before completing a request.

11. Health and Medical Notice

Healthy Beetle is a consumer nutrition and fitness service, not a healthcare provider or emergency service. It is not offered as a healthcare provider’s designated medical-record system. Information entered directly into a consumer service may not be protected by HIPAA. This does not eliminate other privacy and security protections that may apply.

Healthy Beetle provides general educational information and tracking tools, not diagnosis, treatment, or medical advice. Continue prescribed treatment and consult a qualified healthcare professional about laboratory results, symptoms, medications, and medical decisions.

12. Children’s Privacy

Healthy Beetle is intended only for adults age 18 and older. We do not knowingly collect personal information from children.

13. Changes to This Policy

We may update this Policy as the Service or legal requirements change. We will update the effective date and provide an appropriate notice of material changes. When required, we will request renewed consent before applying a materially different use to previously collected information.

14. Contact

• Email: support@healthybeetle.com
• Support: healthybeetle.com/support/